PTO Information

WPS PTO By-Laws

The name of this organization shall be the Washington Primary School Parent Teacher Organization (WPS – PTO).

Article II: Goal

The primary concern of the P.T.O. is to enrich the school programs for all children. The organization shall also strive to function as a communicating agent between home and school.

Article III: Membership

Eligibility for membership shall be limited to those families having children at Washington Primary School and the teachers and principal of said school.

Article IV: Officers and their Election

  1. The officers of the organization shall be: President/Co-President
    Treasurer
    Secretary

  2. The executive officers shall serve a one year term according to the fiscal year starting July 1st and ending June 30th

  3. Officers will be elected by ballot at the last general meeting of the P.T.O. Nominations will be accepted at the general meeting in April.

  4. The slate of nominated officers will be published one month (May) before the last general meeting (June). Nominations from the floor will also be accepted at the May meeting.

  5. The Executive Board shall consist of all officers of the P.T.O., the teacher representatives and the building principal.

Article V: Duties of the Officers

  1. The President/Co – President shall preside at all meetings using modified parliamentary procedures based on the Robert’s Rules of Order. The President/Co- President has the authority to appoint interim officers for those offices vacant because of an incumbent’s resignation. Those appointments shall be temporary until an election can be held at the next meeting of the organization.

    The President/Co-President shall have active management of the business affairs of the organization. She/he shall see that all orders of the organization are executed.

  2. Treasurer
    The treasurer will receive all monies of the P.T.O., keep an accurate record of the receipts and expenditures, distribute funds as authorized by the organization, and present a statement of the account at every meeting. A checking account, savings account, and/or certificate of deposit shall be maintained by the Treasurer. In order to make a withdrawals from either account, the signature of either the Treasure or the President/ Co- President is necessary.

  3. Secretary

The Secretary shall be responsible for keeping the minutes of all the meetings of the organization and of the executive committee. The Secretary shall be responsible for the keeping a record of attendance, and correspondence of any kind. The Secretary/President/Co-President is responsible for making notification of meeting to the membership.

Article VI: Meetings and Voting Privileges

  1. Each family of a Washington Primary School student is entitled to vote. Each family of a Washington Primary School student has the privilege of nominating, voting, attending meetings, serve on committees, making or amending a motion.

  2. Monthly meetings shall be held on the third Tuesday of each month or at the discretion of the board. Meetings may be combined into the following months meeting due to weather, school vacations, etc. At least 48 hours before a meeting, notification shall be given to the general membership.

  3. A simple majority vote of the attending members is sufficient to transact business.

  4. Emergency meetings may be called by the Executive Board for the express purpose of making emergency decisions. A notice of 24 hours will be given prior to an emergency meeting.

Article VII: Agenda

A.  An agenda for each regular monthly meeting must include the time, location and the date of the meeting. It shall include items to be acted upon at said meeting. An Agenda must be posted to the Washington Primary School website 48 hours prior to the meeting. 

Article VIII: Expenditures and Reimbursements

  1. Any expenditures over $1000 dollars must be included on the posted agenda prior to a vote taking place. All monies being spent must be presented to the Executive Board in the form of a purchase order/proposal to be placed on the agenda at least 48 hours before the meeting date. No more than $1000 dollars may be spent on any one event without a motion to be approved by the Executive Board and P.T.O. members, at the next PTO meeting.

  2. Any monies publicly stated to go to a special fund must go to the said fund and cannot be removed for other expenditures.

  3. All reimbursements must have receipts submitted to the Treasurer.

Article IX: Audit

A. The Treasurer’s books shall be reviewed annually at the end of the fiscal year.

Article X: Amendments

By-Laws may be amended at any monthly meeting provided they were presented at the previous meeting.

**$1,000.00 expenditure amount was approved at the March 20, 2012 P.T.O. meeting, per the Meeting Minutes, Motion was approved.

Revised 6/9/2015